If you can send a text, you can send a day work sheet. Your supervisor fills it in and signs, the client's rep signs on the same phone, and the signed PDF goes to your office as soon as the phone has signal.
SignedDS-0127 · Level 3 fit-out, 14 Harbour St
| Labour · 2 × carpenter, 8.0 h @ $90.00/h | $1,440.00 |
| Plant · scissor lift, 1 day | $240.00 |
| Materials · plasterboard, 12 sheets @ $26.50 | $318.00 |
Estimate of work. Not a tax invoice.
Receiptplasterboard.pdf
SHA-256 4f9c 21ab … e07d0 taps so far
Priya Nair, please check and sign
Priya Nair
Sign above to continue
Declined.
DeclinedTom gets it straight away. He fixes the hours and sends it again as the next revision.
Signed.
SignedVerify codeK8VD3P-6HN2X
In the office · 3:52 pm
A copy is on its way to Priya.
Rep already gone? Send the link instead.
The job and the rep are picked once and remembered.
01 · The problem
02 · The proof
SignedDS-0127 · Level 3 fit-out, 14 Harbour St
| Labour · 2 × carpenter, 8.0 h @ $90.00/h | $1,440.00 |
| Plant · scissor lift, 1 day | $240.00 |
| Materials · plasterboard, 12 sheets @ $26.50 | $318.00 |
Estimate of work. Not a tax invoice.
SHA-256 4f9c 21ab … e07dEvery signed PDF carries a code. Anyone, your client's QS included, can check the file hasn't changed. No account needed.
03 · How it flows
04 · On the sheet
SignedDS-0131 · Level 3 fit-out, 14 Harbour St
Delivery slipcable-tray.pdf
| Labour · electrician, 8.0 h @ $120.00/h Rate card $110.00/h | $960.00 |
| Materials · cable tray, 6 lengths @ $42.00CC 03-200 | $252.00 |
Verify code R4WN8C-2TQ7L05 · Disputes
The supervisor sees it straight away.
The rep changes 10.0 h to 8.0 h and signs that. Accept it and it becomes the next revision; reject it with a note.
Each revision keeps its own PDF and code, so nobody argues about which version was signed.
You can also withdraw a sheet you sent by mistake.
06 · Follow-up
Send the sheet by text or email if the rep has already left. Workstamp reminds them after 48 hours, up to three times. Sign links expire after 14 days, so an old link can't be signed months later. Need everyone? Ask all reps on the job to sign.
07 · For your client
No account. No app. No password. They read the sheet, sign with a finger, and get a copy. If a line is wrong, they propose new hours instead of refusing the whole sheet.
Try it as the client →08 · Month end
Approved sheets roll into one summary. When the client accepts it, it goes to Xero, QuickBooks Online or MYOB as a quote. Not an invoice.
Level 3 fit-out, 14 Harbour St
SentWaiting for the client
The client's actionAcceptedSent to Xero as a quote
Xero, QuickBooks Online and MYOB are on Team and up.
09 · Pricing
10 sheets a month · 1 person
60 sheets a month · up to 5 members
300 sheets a month · up to 15 members
Members are the people who log in. The crew on your sheets don't count.
Client reps never pay. Receiving and signing sheets is free on every plan.
Try every Team feature free for 14 days, no card. Local prices in A$, NZ$ and £ at launch.
10 · Questions
No. They read the sheet, sign with a finger and get a copy. No account, no app, no password. Receiving and signing is free on every plan.
The sheet waits on the phone and sends itself as soon as there is signal.
Send the sheet by text or email. Workstamp reminds them after 48 hours, up to three times, and sign links expire after 14 days.
No. It is an estimate of work. Approved sheets roll into a monthly summary; when the client accepts it, it goes to Xero, QuickBooks Online or MYOB as a quote.
Members are the people who log in. The crew on your sheets don't count, and client reps never pay.
Every signed PDF carries a verify code and a SHA-256 fingerprint. Anyone can check it at workstamp.app, with no account.
